Job Description

Job Description

Job Description

Position Details:  

The purpose of this 10-month, part-time position is to provide extensive secretarial skills for the performance of duties of a complex nature requiring frequent use of discretion and independent judgment. The Project Data Support Specialist [Administrative Assistant] is responsible for serving in an overall secretarial capacity to TRIO SSS program. This position is a grant funded position and is contingent on the renewal of grant funds.

• Creating and maintaining a professional office environment with regular attendance of a part-time work day.
• Supporting the TRIO SSS program by performing related office duties such as answering the phone, sorting and distributing mail, greeting and screening visitors and students, assisting in keeping the director’s appointment calendar, scheduling meetings, and preparing and distributing correspondence.
• Maintaining office files, records and information such as personnel files, budget records, instructional rosters and office hour logs, etc.
• Participating in the planning, evaluation, and improvement of office procedures.
• Managing budget transfers between division accounts.
• Assisting the Director and department chairs with travel arrangements and accounting of expenses.
• Communicating regularly, effectively, courteously and professionally with faculty, staff, students, and visitors in person, on the telephone, and via e-mail.
• Taking and preparing minutes for various committees and meetings.
• Preparing various reports, materials, and other projects as requested.
• Maintaining and purchasing office supplies.
• Assisting with registration activities such as registration input, schedule changes, track enrollment, coordinate early registration and advising within department.
• Other related duties as assigned by the Assistant Director or Director.

• Demonstrates proficiency in database entry, filing, submitting requisitions, and reconciling expenditures in a shadow budget.
• Ability to assist with recruiting SSS-eligible students.
• Ability to assist with planning special events and activities to meet the project objectives.
• Possess strong communication and customer service skills.
• Ability to take minutes at staff meetings and disseminate information promptly.
• Demonstrates cultural sensitivity and an understanding of SSS-eligible students' diverse backgrounds and creates an environment where all students feel comfortable seeking assistance.
• Must be able to work in a typical office environment and get along in a courteous and professional manner with a diverse group of faculty, staff and students.
• Must be organized, confidential, expedient, tactful, and even tempered.
• Education Required: Certificate of Completion of Computer Software Systems or Business Courses required; an associate's degree preferred.

• The rate of pay is up to $16/hour/ 20 hours a week/ 40 weeks a year
• Worker’s Compensation
• Limited Part-Time Retirement Plan 

Kilgore College does not participate in the federal Social Security program. 

All full-time positions are located in Kilgore, TX. No fully work from home positions are available at this time. All employees must be available to physically present to work on the Kilgore, TX or Longview, TX Campus. Some Part-Time and Adjunct positions may be offsite but the candidate MUST live in the State of Texas.

Kilgore College is a two-year, comprehensive public community college with a campus in Kilgore and an extension center in Longview, Texas. With approximately 7,000 students, Kilgore College is a student-centered institution characterized by excellence in teaching and quality learning opportunities. Kilgore College is focused on continually improving their students’ holistic experience leading them to success in life while improving access to higher education and partnering with those who advance the vision of a stronger community culturally, socially and economically.

Vision Statement: We commit to be the higher education institution of choice in Northeast Texas.

Positions will remain open until filled. Some Adjunct and Part-Time teaching positions may remain open perpetually as the need for part time instructors fluctuates with student enrollment. Teaching positions will be required to submit official transcripts upon an offer of employment. An offer of employment will be contingent upon passing a background check. Federal law prohibits the employment of unauthorized aliens. All persons hired must submit satisfactory proof of employment authorization and identity within three (3) days of being hired. Failure to submit proof within the required time shall result in immediate employment termination. All position appointments are subject to approval by the college's Board of Trustees.

This description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. Kilgore College reserves the right to add, change, amend, or delete portions of this job description at any time, with or with notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by Kilgore College at its discretion to enable individuals with disabilities to perform the essential functions.

Kilgore College is an equal opportunity institution and does not discriminate on the basis of sex, race, color, religion, age, national origin, disability in violation of Section 504 of the Rehabilitation Act or 34 C.F.R. Part 104, veteran’s status or genetic information in its educational programs, employment policies or activities.

Know Your Rights Employment Notice

Employee Rights and Responsibilities Under the Family and Medical Leave Act

All positions are considered security-sensitive and subject to a background check pre-employment.

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